Guideline University of Sydney Applicants

The University of Sydney and FAPESP Priority Partnership Fund

SPRINT 2nd Edition 2016

Specific requests for proposals submissions from researchers of the University of Sydney

SCHEME GUIDELINES FOR UNIVERSITY OF SYDNEY APPLICANTS

The University of Sydney and FAPESP (the Sao Paulo State Research Agency) signed a Cooperation Agreement for Research on 3 April 2014 aiming to implement scientific and technological cooperation between researchers from the University of Sydney, Australia and from the State of Sao Paulo, Brazil, through the funding of joint research projects.

Under this Agreement, as a continuation of this fruitful collaboration, the University of Sydney and FAPESP make public this Call for Proposals for collaborative research projects and for the exchange of faculty and postdoctoral researchers under the terms and conditions of the SPRINT 2nd Edition 2016 (www.fapesp.br/sprint/call22016) and hereinafter set forth.

1. Eligibility

1.1 Applications are invited from academic and research staff (research staff being staff employed to conduct research; NOT research administrators) at the University of Sydney in all disciplines.

1.2 Chief investigators on a project must hold a full-time salaried appointment with the University of Sydney. They must either be employed full-time on a continuing basis or full-time on a fixed term contract with an end date beyond 31 December 2018. Those holding honorary unpaid positions are ineligible for this scheme.

1.3 Eligibility for the exchange activities within the scope of this call

a. Refer to items 1.1 and 1.2 above

b. The proposals must aim to respect the principle of reciprocity with regard to academic qualifications of those who will take part in the exchange activities.

c. Eligibility of research partners in the State of São Paulo should observe the items 3.1 and 7.1 of FAPESP call (www.fapesp.br/sprint/call22016).

2. Fields of Knowledge

This Call for Proposals invites research proposals in all fields of knowledge.

3. Duration of the project for the exchange of researchers

The maximum duration of each project is 24 months.

4. Timeline

Call announced by FAPESP and The University of Sydney

26 April 2016

Closing date for submission of proposals

25 July 2016

Successful proposals announced

27 October 2016

5. Funding Principles

5.1. In 2016 no more than five proposals will be selected for funding.

5.2. The University of Sydney will provide funding of up to AU$10,000 to support each successful proposal and FAPESP will also provide funding up to the equivalent of AU$10,000. As outlined in Clause 5 of the Scientific Cooperation Agreement established by the Parties (http://www.fapesp.br/en/8548), this is exclusively to cover research-related mobility expenses.

5.3. The grants are two years in duration and are intended to fund research to be conducted over 2017 and 2018.

5.4. The funding is provided on the basis that it will be used as catalytic funding for the establishment of an international research collaboration that has the potential to develop further, beyond the lifetime of the grant, and ideally leverage external funding.

5.5. Expenses eligible for funding include: travel (economy class), accommodation and meals.

6. Research Proposal and Budget Guidelines

6.1. Each application must include a project summary and an outline of the aims, methods and expected results/outcomes of the proposed research project and also address the following selection criteria:

- Academic quality and impact: What is the likelihood of the research being highly regarded, gaining wide recognition and having significant impact if, and when, it is published?

- Strategic relevance: How is the proposal relevant to the University’s international strategy and how will it generate useful outcomes to society locally and globally, such as building capacity and influencing policy?

- Partnership: How will the research partnership contribute to the promotion and consolidation of the relationship between University of Sydney and FAPESP?

- Innovation: How will the research project contribute to novel thinking and/or new technology in its field?

- Sustainability: How likely is it that the project will lead to long-term international relationships and generate significant external funding for ongoing collaboration?

6.2. Expenses eligible for funding:

 Travel (economy class) between Sao Paulo and Sydney

Accommodation in Sao Paulo and Sydney (for visiting 

Meals and incidentals during the research period abroad only

6.3. Examples of expenses that will NOT be funded:

Salaries or salary supplementation

Entertainment

Website development costs

Mobile phone costs

Scholarships for students

Course fees for students

6.4. Funding limits:

The maximum amount of funding available for University of Sydney applicants is AU$10,000.

The following restrictions apply to the use of this funding:

Airfares will be funded to a maximum of $3,500 (return, economy class) per person

Accommodation will be funded to a maximum of $250 per night per person

Meals and incidentals will be funded to a maximum of $100 per person per day

7. Application process and submission of proposals

7.1. University of Sydney applicants must submit the following documents:

The University of Sydney application form

The University of Sydney budget spreadsheet

The resume/CV of the University of Sydney applicant/Chief Investigator

The University of Sydney Research Proposal Clearance Form (RPCF).
See the following website for more information and to access the form: http://sydney.edu.au/research_support/funding/proposal/rpcf.shtml

A copy of the FAPESP collaborator’s completed application form as submitted to FAPESP

7.2. The University of Sydney application form and budget spreadsheet will both be available for download from the Office of Global Engagement website: http://sydney.edu.au/global-engagement/index.php?dir=partners&page=sao-paulo-state-research-foundation-fapesp

7.3. University of Sydney applicants must submit the required documents by email to olivia.hopward@sydney.edu.au (Olivia Hopward, the Office of Global Engagement) by 25 July 2016.

7.4. In order for an application to be considered valid, application documents must be submitted to both the University of Sydney and FAPESP by their respective researchers. FAPESP applicants must adhere to the FAPESP guidelines and submit all required documents to FAPESP. If an application is submitted to only one of the institutions and not both, it will be excluded from consideration.

8. Notification of Application Outcome and Financial Administration

8.1. The outcome of each University of Sydney applicant’s submission will be communicated by email by 27 October 2016. The results will also be announced on the FAPESP website (www.fapesp.br) at this time.

8.2. Acceptance of Funding Form

Each successful University of Sydney applicant is required to submit an Acceptance of Funding form. The form will accompany the outcome letter.

The Chief Investigator is required to liaise with the relevant Faculty Finance Officer and provide a Responsibility Centre code in order to enable the distribution of funding.

It is anticipated the funding will be accessible to successful University of Sydney applicants by January 2017.

9. Contract for Selected Projects and the Services Request Form

Successful University of Sydney applicants are required to submit a Services Request Form. The form will accompany the outcome letter.

Although a Cooperation Agreement exists between the University of Sydney and FAPESP, a separate ‘project agreement’ between the University of Sydney and the Brazilian institution funded by FAPESP that employs the research project collaborator, is required. This ‘project agreement’ will serve as a Schedule to the overarching Cooperation Agreement.

The form functions as a ‘request for a service’ with the service being the creation of a suitable agreement to protect the researcher’s work and the University of Sydney. The form is designed to identify the information relevant to each individual project agreement.

10. IRMA Record Request Form

Successful University of Sydney applicants are also required to submit an IRMA Record Request Form. The form will accompany the outcome letter and will be prepopulated to a large extent. The purpose of this form is to ensure the grant is registered with the Research Portfolio and the key details are captured.

11. Grant Cancellation

The University of Sydney may cancel funding of a University of Sydney researcher, if, during the grant timeframe, a fact is of sufficient gravity to justify cancellation, at the discretion of the program directors, without prejudice of any other appropriate actions.

12. Further Information about this Call

All questions from University of Sydney employees regarding this Call for Proposals can be directed to:

Ms Olivia Hopward
International Development Officer - Partnerships and Networks 
Office of Global Engagement
THE UNIVERSITY OF SYDNEY
Email: olivia.hopward@sydney.edu.au
Phone: +61 2 9114 0910
(Monday – Wednesday)