Agreement for cooperation in research Between SÃO PAULO RESEARCH FOUNDATION (FAPESP) and CONSORTIUM OF ALBERTA, LAVAL, DALHOUSIE AND OTTAWA UNIVERSITIES (CALDO)
This Agreement for Cooperation in Research (“ACR”) is made
FUNDAÇÃO DE AMPARO À PESQUISA DO ESTADO DE SÃO PAULO (“FAPESP”) whose principal place of business is at Rua Pio XI, 1500, Alto da Lapa – CEP 05468-901, São Paulo SP, Brazil;
– and –
CONSORTIUM OF ALBERTA, LAVAL, DALHOUSIE AND OTTAWA UNIVERSITIES (CALDO) whose principal place of business is at C.O.P. Sheppard, P.O. Box 4715, Quebec, QC, Canada, G1S 4X1
The parties (FAPESP and CALDO) share an interest in promoting international scientific and scholarly cooperation in all areas of knowledge.
The parties wish to collaborate in joint calls for proposals, with the aim of promoting and supporting research projects involving collaboration between researchers working in public or private research and/or teaching institutions in the State of São Paulo, Brazil, and researchers working in the CALDO member universities in Canada.
This ACR records the understanding of the parties with respect to their implementation of the objectives outlined above, including the issuance of calls for proposals, the review and selection of proposals for funding, and the provision of funds for the selected proposals.
The following words and expressions shall have the meanings set out below:
a) “Contribution” means each party's (FAPESP and CALDO) financial contribution to the costs of its work under Projects as set out in Section 5.1 below;
b) “Intellectual Property” means any intellectual property rights (IPR) of any description created in performance of a Project including, but not limited to, patents, copyrights, registered and unregistered design rights, know-how, database rights, registered and unregistered trademarks, service marks, logos or marks of a similar nature, and any other rights in any invention, discovery or process, existing in any jurisdiction and all rights to apply for the same;
c) “Joint Committee” means the committee appointed by the parties in accordance with Section 2.1 below;
d) “Principal Investigator” means the person designated in a Proposal as having the primary responsibility for the scientific and scholarly conduct of the research project;
e) “Project” means a research project documented in a Proposal that is approved for funding hereunder; and,
f) “Proposal” means a written proposal for a research project submitted in response to a call for proposals hereunder.
2. JOINT COMMITTEE
2.1. The parties will form an eight-member Joint Committee composed of:
a) Four (4) FAPESP representatives;
b) Four (4) CALDO representatives;
c) The Joint Committee shall be formed as soon as practicable following signature of this ACR by all parties and, in any event, before the issuance of any call for Proposals hereunder. A party may replace one or more of its Joint Committee members on written notice to the other parties.
a) The Joint Committee shall have general oversight responsibility for the strategic relationship between the two parties and the implementation of this ACR, including the preparation (guidelines and instructions, funding principles and mechanisms) and issuance of joint calls for Proposals as well as the approval of Projects for funding.
b) The meetings and other business of the Joint Committee may be conducted by whatever means that the parties may agree upon (e.g., in-person, conference calls or videoconferences, exchange of e-mail communication). The terms of reference for the Joint Committee shall be consistent with all applicable policies and procedures of the respective parties.
3.1 Calls for Proposals
This ACR contemplates cooperation among the parties by means of collaborative research Projects chosen by the parties in various areas of scientific and scholarly activity, selected through one or more calls for Proposals issued by the parties acting through the Joint Committee. The Joint Committee may establish thematic priorities for any call for Proposals.
3.2 Submission of Proposals
Proposals shall be submitted concurrently to the parties in accordance with the timeframe and other provisions set out in the call for Proposals. All Proposals shall be in the English language in a standard format agreed to by the parties, and shall include:
a) an application form identifying the PI and research collaborators at each university OR research institute;
b) a description of the proposed research not to exceed five pages, comprised of a short literature review, the project rationale, a clear hypothesis, a description of the methodology, relevant literature references, and description of the roles and responsibilities of each collaborator;
c) a description of the added value of the collaboration among the parties;
d) a detailed budget, indicating actual or potential third party co-funding, if any, and justification of the budget request; and,
e) such other information as may be set out in the call for Proposals.
a) To be eligible for funding hereunder, a Proposal must include research team participants from FAPESP eligible institutions and at least one of the CALDO member universities.
b) Eligibility to be a Principal Investigator shall be determined in accordance with the policies and procedures of FAPESP and CALDO member universities.
c) The parties acknowledge that only Principal Investigators working within research institutions located in the State of São Paulo, Brazil are eligible to submit Proposals through FAPESP,
d) The parties acknowledge that only Principal Investigators working within CALDO member universities are eligible to submit Proposals.
3.4 Review and Selection:
a) The Joint Committee will discuss Proposals submitted in response to calls for Proposals and will choose the Projects to be funded.
b) Selection criteria will be determined by the Joint Committee and will include:
b.1 scientific quality and originality of the joint research plan;
b.2 feasibility of the joint research plan;
b.3 added value anticipated from the collaboration between research teams;
b.4 budget adequacy;
b.5 and, expertise of the joint research team.
c) Decisions of the Joint Committee will be made by consensus. The Joint Committee may establish an ad hoc scientific committee to evaluate and comment upon Proposals, or to act as ad hoc reviewers, but all selection of Projects will be made solely by the Joint Committee.
4.1 Each party shall comply fully with all applicable local, government and international laws, regulations and guidelines effective during the term of this ACR that are applicable to its performance of work under Projects.
4.2 The parties will accept such individuals as may be selected by the Joint Committee for the activities contemplated by the ACR, provided that mutually acceptable academic and/or professional qualifications and standards are met. All such individuals will be treated in the same non-discriminatory manner in implementing the activities contemplated by the ACR, subject to the provisions of the policies of the parties.
4.3 The parties acknowledge that implementation of the ACR at FAPESP and CALDO member universities will be done in a non-discriminatory manner which provides in part that individuals participating in the activities contemplated by the ACR shall be selected on the basis of merit without regard to race, national or ethnic origins, color, religion, age, sex, sexual orientation, marital status or physical handicap.
4.4 A party may terminate the ACR if these provisions are breached.
5. FINANCIAL CONTRIBUTIONS
5.1 Each party will make the following Contributions:
a) FAPESP: The equivalent of up to CA $200 000 (two hundred thousand Canadian dollars), over a two year period;
b) CALDO: Up to CA $200 000 (two hundred thousand Canadian dollars) equivalent to up to CA $50 000 (fifty thousand Canadian dollars) by each of the four member universities, over a two-year period;
c) Each party's Contribution will be made available over the term of this ACR and will be managed in accordance with the administrative policies and procedures of that party and the level of funding requested. For greater certainty, no funds will be transferred among the parties in connection with activities contemplated by this ACR unless otherwise agreed in writing.
5.2 Travel Costs
Subject to Section 5.1, FAPESP and CALDO member universities will fund the travel expenses and the applicable allowances for its Project personnel when they are working in the other party's country.
FAPESP and CALDO shall co-operate with any financial audit or other enquiries reasonably requested by the other party, including any enquiries relating to third party co-funding sought or obtained by a party for its work under a Project.
6. TERM AND TERMINATION
a) This ACR shall enter into force as of the Effective Date and shall continue for a period of two (2) years. The term of this ACR may be extended and/or renewed by mutual written agreement of the parties.
b) A party may terminate this ACR at any time on six (6) months written notice to the other parties.
c) If this ACR is terminated, no Projects shall be commenced after the date that the notice to terminate is served. However, each party will, at the written request of the other parties, allow completion of, continue to provide its Contribution with respect to, Projects commenced before the date of such termination as if the ACR had not been terminated.
Unless otherwise agreed by the parties in writing, the ownership of any intellectual property arising from a project will be set out in a separate agreement between the parties.
a) Intellectual Property created solely by personnel or students of one party (member universities in the case of CALDO; State of Sao Paulo public or private research and/or teaching institutions in the case of FAPESP) shall be owned in accordance with the policies and procedures of that party institution;
b) Intellectual Property created jointly by personnel or students of more than one party shall be owned jointly, subject to the policies and procedures of the relevant party institution (member universities in the case of CALDO; State of Sao Paulo public or private research and/or teaching institutions in the case of FAPESP); and,
c) In the case of joint ownership of Intellectual Property, the relevant party institution (member universities in the case of CALDO; State of Sao Paulo public or private research and/or teaching institutions in the case of FAPESP) will in good faith endeavor to establish a joint ownership agreement regarding the allocation and terms of exercising that joint ownership, taking into account the relevant contributions of the party institution.
Any notice to be served on any party by another party shall be sent by international courier or facsimile and shall be deemed to have been received within fourteen (14) days of posting or twenty-four (24) hours if sent by facsimile to the correct number with proof of transmission. Notices shall be sent to the following addresses:
a) to FAPESP:
Professor Carlos Henrique de Brito Cruz
Rua Pio XI, 1500 – Alto da Lapa
CEP 05468-901 – São Paulo / SP – Brasil
Tel.: 55 11 3838-4010 – Fax: 55 11 3838-4111
b) to CALDO:
Dr. John A. Zee
C.O.P. Sheppard, P.O. Box 47115
Quebec, QC, Canada, G1S 4X1
The parties acknowledge that implementation of this ACR may be subject to the execution of such agreements as are necessary or desirable in respect of the activities contemplated therein.
8.3 Entire Understanding
This ACR is a mutual statement of intent among the parties, who agree to make every reasonable effort to fulfill the intentions expressed herein, and is not intended to establish, and shall not be construed by any party as establishing, any form of business partnership, agency or other legal entity among the parties. This ACR records the entire understanding of the parties with respect to its subject matter and supersedes any prior written or oral record of their understanding, whether express or implied. This ACR may be amended or modified only by written agreement signed by the authorized officers of the parties.
This ACR is drawn up in the English language and may be executed in counterparts by facsimile or email pdf delivery sent to the parties in accordance with Section 8.1 above.
IN WITNESS WHEREOF, by signature of the authorized officers of the parties, this ACR records their understanding of the matters referenced herein as of the Effective Date.
São Paulo, April 27th, 2012
|SÃO PAULO RESEARCH FOUNDATION (FAPESP) – FAPESP:|
|THE CONSORTIUM OF ALBERTA, LAVAL, DALHOUSIE AND OTTAWA UNIVERSITIES (CALDO)|