GUIDELINES FOR APPLICANTS
This element of Researcher Links is designed to provide financial support to bring together a UK/São Paulo State, Brazil /Uruguay cohort of early career researchers to take part in a workshop focusing on building links for future collaboration and enhancing the researchers’ career opportunities.
Workshops will be coordinated by three leading researchers one from a UK institution, one an institution in the State of São Paulo, Brazil and one from a Uruguay institution
Proposals will be accepted in discipline/multidisciplinary areas, as described on item 9 below. FAPESP, the British Council and ANII will jointly fund the workshops.
2. Who can apply?
Three leading researchers , one from a UK institution, one from an institution in the State of São Paulo, Brazil and one from an Uruguay institution; are welcome to send in a joint application to propose a theme for the workshop using the application forms in Item 16. Applicants will be referred to as “Workshop Coordinators”.
2.1 Workshop Coordinators from the State of São Paulo must be or have been Principal or Co-Principal Investigators of research projects funded by FAPESP within at least one of the following FAPESP funding lines: Thematic Projects, Young Investigators Award (JP), Research, Innovation and Dissemination Centers (CEPIDs/RIDCs), and Research Partnership for Technological Innovation (PITE).
3. Location of the workshops
The workshop will be held in alternation in the State of São Paulo, Brazil or in Uruguay.
4. Timing of the workshop
The workshops must take place between 1st November 2016 and 31st March 2017.
5. Who will take part in the workshops?
Up to 42 researchers can take part in each workshop as described below:
5.1 Three (3) workshop coordinators: one from the UK, one from the State of São Paulo and one from Uruguay.
5.2 One (1) mentor from each of the three countries
5.3 Up to thirty-six (36) early career researchers: 8 to 12 from the UK, 8 to12 from Uruguay and 8 to 12 from the State of São Paulo, to be selected after the proposal is successful.
a. Early career researchers, holding a PhD, must have obtained this, less than 10 years prior to the workshop.
6. Role of the Workshop Coordinators
Workshop Coordinators will send in a joint application form. They will determine the theme and the content of the workshop. They can propose up to three – 1 from each country - other leading/established researchers – (and Level II and III for the case of ANII - see footnote 1), to be involved in the workshop as Mentors. If the proposal is successful, Workshop Coordinators will also be responsible for selecting early career researchers to participate in the workshop.
7. Role of the Mentors
Mentor researchers are expected to act as mentors to the early career researchers during the workshop by sharing their experience and knowledge. Ideally, they would also remain in contact with the early career researchers after the workshop has finished, in order to share networks and contacts.
Workshops will be held in English.
9. Theme of the workshop
The workshops may be specific to a particular field of research or interdisciplinary in nature. If the workshop is interdisciplinary, please indicate this on the application form by ticking more than one assessment panel as instructed.
The proposals must focus on research in any of the following topics/themes:
Natural Resources management
Renewable and alternative energy and alternative sources
Human Rights (specifically: gender topics, social inclusion)
Urbanization and sustainable development
Climate change adaptation and Resilience
Neglected diseases such as “Zika virus”
10. Content of the workshop
Workshop Coordinators will lead on the research content of the workshops. The content must reflect the goal of the programme to build links for future collaboration and enhancing the researchers’ career opportunities.
10.1 Brief workshop guidelines
10.2 Sessions should be as interactive as possible with participants encouraged to share knowledge, experience and ideas.
10.3 Workshop coordinators and mentors should have the opportunity to share their expertise.
10.4 Suggested sessions:
a. Formal keynote lectures by the workshop coordinators and mentors.
b. Research sessions, where the early career researchers are able to share their current research (could be in poster format or oral presentations).
c. Networking sessions, where researchers are able to interact and explore opportunities for collaboration (e.g. speed-networking sessions).
d. Overview of the research base and funding opportunities: a brief introduction to the research base in Uruguay, UK and in the State of São Paulo/Brazil – how it is funded, size, strengths, international collaborative activity, links with industry.
e. Depending on the research field or theme of the workshop, coordinators may wish to include a session which invites other non-academic partners to talk about cross-sectorial collaboration.
f. Public engagement activity.
g. Cultural activity.
h. Visit to a relevant research or university facility.
11. Organisation of the workshop
Workshop applicants are responsible for planning and organising the workshop.
11.1 The partnership between FAPESP, ANII and the British Council can provide funds for:
a. International (economy return) airfares for researcher from the UK and from Brazil or Uruguay, whichever is not hosting the workshop.
b. Local travel costs for attendees.
c. Per diems (allowances) to cover meals, personal costs for the participants and accommodation for all external attendees for up to 5 nights in the city where the workshop will take place.
d. Organisational support.
11.2 More details on the funding for the workshops regarding the FAPESP contribution can be found in Annex I below.
12. Recruitment of participants
12.1 After the selection process, successful Workshop Coordinators will be responsible for recruiting participants to the workshops. All participants must come from either an UK institution, an Uruguayan institution or from an institution in the State of São Paulo. Participants linked to institutions outside of the State of São Paulo are not eligible.
12.2 Early career researchers, holding a PhD, must have obtained this, less than 10 years prior to the workshop.
12.3 No more than a third of the early career researchers from Brazilian and British proposals may be recruited from the institutions of the coordinators and mentors. In case of Uruguayan proposals, it is preferred to include more than one institution.
12.4 There must be an open call for participants, and this must be disseminated through various defined channels  (British Council, ANII and FAPESP will support the dissemination) and coordinators are encouraged to identify and employ additional avenues of communication so that the workshops are advertised as widely as possible.
12.5 Participants will need to demonstrate a sufficient standard of English to participate in the workshops.
12.7 Each workshop coordinator must send the CV´s of the selected participants to each respective funding agency (British Council, FAPESP or ANII) for final decision.
The aim of the workshops is to stimulate longer term links between the UK, Uruguay and the State of São Paulo, Brazil, as well as to contribute to the personal and professional development of the participants. Workshop Coordinators should indicate how they envisage this occurring, including any plans for long term mentoring of early career researchers (either within each country, or cross-nationally).
14. Outputs and longer term benefit
Coordinators should outline the specific outputs planned from the workshop. They should also explore any potential longer-term benefit that might arise, thinking about who might benefit and how they might benefit, describing the actions that will be taken to ensure that potential impact is realised.
15. Selection Process
15.1 There will be a three-step selection process in the different countries:
a. Eligibility check from the UK – June – July 2016
b. i) Independent UK selection panels will review the workshop proposals, giving recommendations to the British Council, who will share the results with FAPEPSP and ANII
ii) FAPESP and ANII will then analyse the proposals based on FAPESP’s peer reviewing system for “Auxílio Organização” scheme and ANII’s assessment scheme.
c. FAPESP, ANII and the British Council will be making a final decision together based on the recommendations from the three panels, as mentioned above, and define how many proposals will be awarded the grant.
15.2 Applicants should indicate which selection panel their proposal should be assessed by; in the case of interdisciplinary research, more than one panel can be selected.
15.3 Successful applicants will be notified approximately ten (10) weeks after the call deadline.
16. How to submit
Applicants should submit a joint proposal to the British Council, ANII and FAPESP as described below:
All proposals must be submitted following this process:
16.1. Workshop Coordinators from UK and Uruguay must fill in the British Council online application form available at: https://www.britishcouncil.org/education/science/current-opportunities/trilateral-workshops-newton-april-2016
16.2. Workshop Coordinators from the State of São Paulo, Brazil must send by post the documents described on Annex 1 below, to the address: Rua Pio XI, 1500, Alto da Lapa, CEP 05468-901 – São Paulo/SP, Brazil. Please identify the envelope with “Chamada FAPESP/ANII/BC” written on the envelope.
17. Deadline for applications
Deadline for applications: 27th June 2016. Proposals submitted after the deadline will not be considered for funding.
ANNEX 1 – Guidelines specific for FAPESP: Further instructions
Applicants from the State of São Paulo must present their proposals according to FAPESP’s guidelines of the “Auxílio Organização de Reunião Científica” funding scheme. The proposals must also adhere to the requirements described below in what follows:
1. Workshop Coordinators from the State of São Paulo must be or have been Principal or Co-Principal Investigators of research projects funded by FAPESP within at least one of the following FAPESP funding lines: Thematic Projects, Young Investigators Award (JP), Research, Innovation and Dissemination Centres (CEPIDs/RIDCs), and Research Partnership for Technological Innovation (PITE).
2. The resources necessary for the delivering of the workshop shall be equally distributed between FAPESP, ANII and the British Council.
a. In the Research Proposal form, please fill in item 9.1 with the consolidated budget requested to FAPESP and item 9.2 with the budget requested to ANII and to the British Council. This data have to match the total budget requested in the BC and ANII Application form.
b. The list of FAPESP’s eligible items are available at www.fapesp.br/156#3824, Item 8.
c. Non-eligible costs, as described in Item 9 at www.fapesp.br/156#3824 can be funded by the British Council according the Cooperation Agreements between BC/FAPESP (link) and ANII/FAPESP (link) and in Item 11 of these Workshop Guidelines.
3. Applicants from the State of São Paulo must also send to FAPESP the following documents to Rua Pio XI, 1500, Alto da Lapa, CEP 05468-901 – São Paulo/SP, Brazil:
b. FAPESP Budget Worksheets (FAPESP)
c. Description of the selection process of "Earlier carrier" participants, observing the recruitment rules described in item 12 of this Guidelines.
(i) Please note that participants who do not satisfy the requirements of item 12 of this Call for Proposals will not be accepted.
4. Contact Information
All questions related to these Guidelines must be directed to:
a. FAPESP: Mr. Alexandre Roccatto, e-mail: firstname.lastname@example.org
b. BC: email@example.com.
c. ANII: Ms. Valentina Gómez, e-mail: firstname.lastname@example.org
UK Research Staff Association: www.vitae.ac.uk/researchers/205761/UK-Research-Staff-Association.html